Publication Scheme

FORMAL NOTE.

As most of the information will be on the website and most Councillors and residents have access to a computer the website information should satisfy most of the residents as downloads are free, however where no computer is available, any resident can obtain hardcopies from the clerk at a minimum cost of 15p per page of information.

Information to be published How the information can be obtained Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

Parish Website Free
Who’s who on the Council and its Committees Parish Website Free
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) Parish Website Free
Location of main Council office and accessibility details Parish Website Free
     

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

Parish Website Free
Annual return form and report by auditor Parish Website Free
Finalised budget Parish Website Free
Precept Parish Website Free
Financial Regulations Parish Website  
Grants given and receive Parish Website  
List of current contracts awarded and value of contract Parish Website  
Members’ allowances and expenses Parish Website  
     

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Parish Website  
Parish Plan TBA  
Annual Report to Parish or Community Meeting (current and previous year as a minimum) Parish Website  
     

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

Parish Website  
Timetable of meetings Statutory and Formal Parish Council Meetings Parish Website  
Agendas of meetings (as above) Parish Website  
Minutes of meetings (as above) – note this will exclude information that is properly regarded as private to the meeting. Parish Website  
Reports presented to council meetings - note this will exclude information that is properly regarded as private to the meeting. Parish Website  
Responses to consultation papers Parish Website  
Responses to planning applications Parish Website  
     

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Parish Website  
Policies and procedures for the conduct of council business:
Procedural and statutory standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
Parish Website  
Data Protection Policy Parish Website  
Information security policy Parish Clerk  
Records management policies (records retention, destruction and archive) Parish Clerk  
     

Class 6 – Lists and Registers

Currently maintained lists and registers only

(some information may only be available by inspection)  
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) Parish Clerk  
Assets Register Parish Website  
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)    
Register of members’ interests ELDC Monitoring Officer  
Register of gifts and hospitality Parish Clerk  
     

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) 

Current information only

(some information may only be available by inspection)  
Allotments Parish clerk  
Burial grounds and closed churchyards N/A  
Community centres and village halls N/A  
Parks, playing fields and recreational facilities N/A  
Seating, litter bins, clocks, memorials and lighting Parish Clerk  
Bus shelters Parish Clerk  
Markets N/A  
Public conveniences N/A  
Agency agreements N/A  
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) N/A  
     

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

   

 

Contact details:

STICKFORD PARISH CLERK
Mrs Nicki George
Sarber
Cole Lane
Stickford
Boston
Lincolnshire 
PE22 8EU
01205 480869