June 2023 Minutes EOM
STICKFORD PARISH COUNCIL
PARISH COUNCIL EXTRA ORDINARY MEETING at STICKFORD Community Centre
Tuesday 6th June 2023 @ 7.30pm
The MINUTES
No. of Residents present 6
Official attendees read Y for attending, N for non-attendance
Chairman Councillor Mrs Lesley Reeson Y
Vice Chairman Councillor Mr John Howlett Y
Councillor Mr Clive Kingswood Y
Councillor Mrs Pam Bryant Y
Councillor vacancy
Councillor vacancy
Councillor vacancy
Parish Clerk Mrs Nicki George Y
Lincs C C Councillor Mrs W Bowkett N
ELDC Councillor Mr Terry Taylor N
1. The Chairman opened the meeting and welcomed all present.
2. Apologies for absence – No apologies received.
3. There were no declaration of interest
4. Residents’ issues:
1. Fundraising events are being held around the village over the next couple of months for a Defibrillator, to be situated at the Red Lion pub.
2. A resident reported that pavements are breaking up along Hagnaby Road. Clerk to take some photos and report on Fix My Street.
3. A resident requested that a reminder be placed in the newsletter about speed limits within the village, especially on the junction of Hagnaby Road and Hagnaby Lane. Pedestrians, walkers and dog walkers do cross the road on that junction.
4. A resident gave an update on the badger situation along Catchwater Bank - they may have moved on ? He will keep an eye on the area.
5. A resident requested clarification on the warranty that is being given on the War Memorial Clock repairs. 12 months on repairs and 10 years on parts. A yearly maintenance contract will be taken out to cover any ongoing upkeep. This has been included in this years Precept.
6. A resident reported that dog fouling is still a problem along Catchwater Bank and the Cul de Sac. The Clerk is to request a new bin from ELDC ,to be sited at the entrance of Catchwater Bank. The Clerk has posters available that can be printed and laminated if more are needed.
7. A resident reported to the Clerk that the AGAR info is not very clear on the website. The Clerk apologised and explained that this is a scanned image of a photocopy with signatures removed. The Clerk will discuss it with the website maintenance guy to see if it can be made clearer.
8. A resident asked the Clerk where the Fixed Assets Register is on the website. It is at the bottom of the ‘About the Council’ section.
9. A resident reported that some potholes have been fixed along Catchwater Bank but more need doing. She will continue to log them on Fix My Street and the Clerk will take some photos too and report them. The more reports that are received for any one area , the quicker they will be looked at.
10. A resident asked why the Parish Council were not supporting the installation of a defibrillator in the village. The Chairman explained that when this subject was raised a few years ago, a survey/questionnaire was completed by the villagers and the majority were not in favour. So the Parish Council supported the outcome of that survey. A new survey/questionnaire could be completed if it is felt it is required.
5. Replace Assets ie. Noticeboard and Bus Shelters
Quotes received to date : (all with no VAT added)
Noticeboard : to hold 16 sheets of A4
Noticeboards Online - £1091
The Parish Noticeboard Co - £1485
Ariel Signs - £1332
Noticeboard Co - £1283
Karl Sharpe – bespoke steel - £1101.24
Bus Shelters :
Glasdon (metal) - £8920
Shelters4less (metal) - £3868
Dean Sherwoodvale (brick & timber) – viewed site but did not send a quote
John Portess (brick & Timber) – site visit requested but none booked and no quote received
Karl Sharpe - £1946.04
All agreed that all 4 bus shelters are to be replaced with steel option using Karl Sharpe.
All agreed that the noticeboard is to be replaced with steel option using Karl Sharpe.
Bus Shelters to be green , Noticeboard to be blue.
6. War Memorial Clock
All of the repairs have now been carried out and all the parts have been put back together on site and it is working, albeit with a few teething hiccups. Time Assured have been very available to help over the phone, and did say that the new parts may need a little time to settle in to outdoor atmosphere and weather conditions. The grant claim form has been completed and submitted.
Final costs : £13600 + vat £2720 = £16320
£5200 donations, £8400 grant claim. £5410 previously paid as deposit
Currently owing £2690 , which is the vat to be claimed back by Clerk.
All agreed to issue a cheque for £2690 to Time Assured Ltd as final settlement. Grant monies will be paid direct to Time Assured Ltd.
All Councillors agreed for John Howlett to set up an Annual Maintenance Contract with Time Assured Ltd , to ensure it is regularly maintained.
7. Fish & Chip supper – to view Jubilee and Coronation videos and use all monies previously raised for both events.
All agreed on 8th July 2023, 5.30pm start.
Ambridges will do a small fish & chips for £6.70 and deliver to the Community Centre.
80 places available. Lesley will collate names.
All to bring own plates and cutlery and condiments.
Information will be put in the next Newsletter.
Funds remaining to be spent is £653 with a few mugs and medals left to sell on the night.
8. Correspondence received for this meeting – not covered on the agenda – None
9. Other Business – matters for next Agenda
Planning – Shenzi
All agree to call it in, so that it goes to full planning committee.
10. The Chairman closed the meeting at 8.40pm. Date and time of next Statutory meeting: 11th July at 7.30pm in the Community Centre