2019 Parish Council Minutes of Meetings

STATUTORY MEETING

Venue STICKFORD Community Centre

Meeting held 5th March 2019 starting 7.30pm

THESE MINUTES ARE SUBJECT TO CHANGE AND WILL BE SIGNED OFF AT THE ANNUAL PARISH COUNCIL MEETING ON 14TH MAY 2019

Number of Residents present, 2       Official attendees read Y for attending N for non attendance

Chairman Councilor Mrs Pamela Bryant            Y       Councilor Vice Chairman Mr Graham Bradley N      

Councilor Mrs Lesley Reeson                           Y       Councilor Mr Robert Morley                          N

Councilor Mr Clive Kingswood                         Y       Councilor Mr Terry Smalley                          Y

Councilor Mr John Howlett                              Y       Parish Clerk Mr John Spencer                       Y

ELDC Councilor Mr Jim Swanson                      Y      Lincs C. Councilor Mrs Wendy Bowkett          N

1. The Chairman opened the meeting welcoming everybody.
2. Apologies for absence. There were apologies from both councillors as listed.
3. Open Forum: Two residents attended the meeting, they raised 7 issues:-

a) Previous to the Parish Council meeting the residents reported to the Clerk, the bottle bank bins at the end of Church Road were full, and a lot of glass was deposited on the surrounding area. The Clerk notified ELDC who arranged for a contractor to empty the bins and remove the glass.  More glass was deposited again around the bins, the Clerk notified ELDC who were very quick to have the glass removed.

b)The bus shelter along the A16 outside the garage had been vandalised.  The Parish Council’s team of volunteers nailed back the wood at the back of the bus shelter.  Councilor’s will monitor the bus shelters and report to the Parish Council through the clerk.

c)The overhanging bushes from the bus stop to the pathway leading to Hagnaby Road have been cut back.  The wooden fencing needs some attention.  Councilor’s expressed a big thank you to the volunteers.

Page 1 of 3 Signature of Chairman …………………………………….   Dated ……………………………

Para  3 contd.,

d)The central reservation on the A16 crossing needs repairing. The clerk reported, the Lincolnshire County Councillor did not attend the meeting again, but did send in her report on highways maintenance work, the central reservation crossing is on the list to be done.  

e)The A16 area outside the private allotments had much litter which has now been cleared  by a volunteer.

f)Dog fouling is again an issue in all areas of our village, with dog bins not being emptied by ELDC.  The parish council understand that not all dog walkers are from this village. There is a new Dog Warden appointed by ELDC, who will need evidence of dog fouling to be able to prosecute.

g)Viking link update. There are areas within the village that will be affected by the installation.   

NOTE. Both residents left the meeting after their issues were presented to the meeting.      

4. There were no declarations of interest against agenda items.
5. Our EDLC Councillor discussed the new Enforcement Officer and ELDC work in general.
6. Review and approval of the previous minutes dated 8th January 2019 was agreed

Proposed by Councillor Lesley Reeson seconded by Councillor  John Howlett

7. Matters arising from the previous minutes as at para. 7 above.
   1. The issue of the chicane at Paddock View is closed.
   2. The Bus shelters was discussed in para 3 b above.
   3. The 2 notice boards used for displaying information were difficult to open, they have been freed and are now available for use.
   4. The Chairman has taken photo’s of arears within the parish that need attention.  As our Lincolnshire County Councillor was not available, the clerk will make contact and arrange for the collection of the photos.
   5. The issue of cans and bottles that are being thrown along the dyke edges are still being monitored.
8. Planning. ELDC was contacted asking if a planning application was needed on the structure being built at Poplar Farm, Stickford.  The Parish Council had not been notified as an adjoining Parish, on the planning application S/120/02437/18, for Solar Panels at Poplar Farm, Midville Lane, Stickney.

Page 2 of 3 Signature of Chairman……………………………………   Dated  ………………………..

9. Financial Matters.

Bills to pay. Clerk expenses and Community Centre rent, both were agreed to be paid.

Other matters>.

The end of year accounts are being prepared for submission to the internal auditor.  The External Auditor will receive them after the start of the new financial year.  

Permission was agreed by Councilor’s for any interim payments, such as paying the ICO for data protection registration when the invoice is received.

10. Farming Allotments Update.

All the letters requesting rent at the new rate are ready to be hand delivered after 22nd March 2019.

11. War memorial clock update

The chairman has written to the War Memorial Trust giving full details of the problem with the Clock. No response has been received to date.

12. Environmental update.

Councillor Lesley Reeson gave a written report to the meeting, which shows there are no outstanding issues for the council to address.

13. Any Councillor issue not on the agenda

There were no new issues raised.

14. The chairman closed the meeting, giving the date of the next meeting which will be the Annual

     Meeting of the Parish on the 7th May 2019 at 7.30 p.m.

   Page 3 of 3 Signature of chairman …………………………………  Dated ……………………………………